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BIR Collection Administrators

Each collection in BIR has administrators. Administrators review the metadata, file formats, etc. for each item that is submitted to the BIR. They also will notify you if something needs to be edited or changed such as a file name.

The BIR uses DSpace, which is an open source repository application. As an administrator there are certain workflows that need to followed when approving an item for the BIR.

Below is the typical workflow process for an Administrator. 

1.) After logging into your account, you want to go the Submissions

2) On the Submissions page, scroll down toward the bottom until you see Workflow Tasks. Click on the task in the pool. You can tell that a Tasks needs Approved when you see the text “Awaiting Editors Approval”

3) After you have selected the Task, click on “Take Selected Tasks. You will then see the Task under “Tasks You Own” with the text “Submission being edited”.

4) Click on “Submission being edited”, you will then be redirected to a new page. You can review the metadata, Approve, Reject or Return to the Task Pool.

5) After reviewing the metadata, file format, etc. and everything meets the criteria of the department, institute, GSAS, etc., click on Approve. Once you click on Approve, you will be asked to Commit to Archive, click on that and the work goes live.

Keep in mind that some collections have different workflows. If you have any problems editing or committing a work to the BIR, please contact us. 

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